Seating chart finalized (table map to coordinator)
Due Jun 30
Rehearsal dinner confirmed (Aug 8, 6 PM)
Jul 20
Sparkler exit plan reviewed with fire marshal
Aug 1
Payments
✓
Venue deposit paid (50%)
Done
Venue final balance — $14,200
Due Jul 10
Photographer final payment
Jul 25
Built for Event Venues & Catering
Give clients a single place to live inside their event — and stop managing everything through email threads and spreadsheets.
Thistle & Vine gives each client a dedicated event portal with their live timeline, vendor contacts, budget tracker, and action checklist — all in one app delivered the day they book. You look organized. They feel taken care of.
Pain Points This Eliminates
📧
Event coordination living in 200 email threads
Couples and corporate clients forward the same documents to different vendors, lose confirmation emails, and end up texting the coordinator at 11 PM to find something. This portal centralizes the vendor list, timeline, and checklist in one place — accessible offline at any time, even on the day itself when WiFi fails.
😰
Clients who don't know what's still outstanding — until it's too late
A final guest count missed by three days. A seating chart overdue by a week. Payment due dates forgotten. The checklist with color-coded deadlines and overdue flags surfaces exactly what needs to happen next — without the coordinator having to chase every item manually.
📋
Vendor no-contact the morning of the event
When the florist is late and nobody has the direct number handy, precious setup time disappears. Every vendor card in this app has a direct call button and arrival time — so the client or day-of coordinator can reach anyone in under 10 seconds, even without cell service using cached contacts.
💰
Budget surprises in the final weeks
Couples often don't know how close they are to their ceiling until they're over it. The live budget tracker showing confirmed spend vs. remaining balance creates accountability at every decision point — so upsells happen earlier (when there's budget) and surprises are rare.
⏱️
Day-of timeline living in a PDF nobody can find
A printed timeline gets lost, coffee-stained, or simply not distributed to everyone who needs it. The live event timeline in this app is on every vendor's phone, updated in real time, and available offline. When the photographer needs to know what's happening at 5:15 PM, they check the app — not the coordinator.
🔁
No mechanism to get referrals or re-bookings after the event
After the event, the relationship ends because there's no touchpoint. A branded app that couples keep on their phone — with photos, the timeline, and a beautiful record of their day — becomes the most organic referral tool you can have. When their friends ask "who did your wedding?" they open the app and share the link.
The Numbers
80%
Fewer "where is X?" coordinator calls day-of
3×
Faster checklist completion vs. email follow-up
100%
Vendors have direct contact & arrival time in-app
1 link
Sent at booking — client onboarded in minutes
What's Included
✓Live day-of timeline with vendor assignments and notes
✓Vendor directory with direct call, arrival times, and status
✓Action checklist with due dates and overdue flags
✓Budget tracker — confirmed spend vs. remaining balance
✓Event countdown on every screen
✓Works offline — no WiFi needed day-of
✓Branded to your venue — name, palette, and style
✓Client keeps the app after the event — built-in referral tool
Ready to give your clients this?
We'll build a live portal for your venue in 24 hours — branded, with a real event loaded in.